Pemberton & District Initiative Fund (PDIF)

Objective

The objective of PDIF is to provide funds to assist local, not-for-profit organizations offering either arts, recreation and culture, or economic development programs, projects, initiatives or special events which benefit residents of the Village of Pemberton (Village) and Electoral Area C of the Squamish-Lillooet Regional District (SLRD).

Fund Overview

PDIF was established in 2020 and replaces funding programs and disbursements previously offered by the SLRD and the Village of Pemberton. 

The SLRD requisitions taxes from the Village of Pemberton and a portion of Electoral Area C (i.e. all of Electoral Area C except the Wedgewoods community) in support of this funding program. 

PDIF funds are disbursed to support community recreation, social and cultural activities and community economic development activities throughout Pemberton and SLRD Electoral Area C.

Fund recipients are required to enter into funding agreements with the SLRD and meet contractual obligations, including providing proof of liability insurance coverage of $5,000,000 per occurrence and in the aggregate and will meet the following responsibilities:     

a.         name the SLRD as an additional insured;

b.         include blanket contractual liability coverage, cross liability and severability of interest;

c.         be issued by an insurance company entitled to carry on the business of insurance under the laws of British Columbia;

d.         be primary without right of contribution from any insurance carried by the SLRD;

e.         stipulate that it will not be cancelled or materially changed without first providing thirty (30) days written  notice to the SLRD, except if the Recipient’s insurance coverage is placed with the Municipal  Insurance Association of BC (“MIA”) in which case this subclause (e) does not apply;

f.          include a deductible not greater than $5,000 per occurrence; and

            g.         be on other reasonable terms acceptable to the SLRD.

Administration

PDIF is administered by the Pemberton Valley Utilities and Services (PVUS) Committee, which is a committee of the SLRD Board comprised of elected and appointed officials of the SLRD and the Village. Based on recommendations from the PVUS Committee, funding applications are considered for approval by the SLRD Board.

The money for PDIF grants is generated by taxation, and identified in the SLRD Financial Plan each year. The total amount allocated to PDIF is set by bylaw. The amount available each year for new applications will vary, depending on the requisition limits, the budget (established annually by the SLRD Board), and how much of the annual funds have already been committed.

The SLRD’s Pemberton and District Initiative Fund Policy No. 16-2020 provides an overview of how the fund is administered, the funding allocation and budgeting process, and details of eligibility and requirements for applicants and recipients.

• Pemberton and District Initiative Fund Policy No. 16-2020
• Pemberton and District Arts, Culture and Recreation Service Establishing Bylaw No. 1643-2019
• Pemberton and District Economic Development Service Establishing Bylaw No. 1644-2019

PDIF Funding Types

The PDIF Program is comprised of two separate funding streams – Economic Development and Arts, Culture and Recreation. Funding applicants must determine which funding stream their application falls under based on the purpose of their organization and its programming:

 _{*The amount available for new applications will vary, depending on how much of the annual funding pool for each stream has been committed to recipients.}

After determining the stream, applicants can choose one of four types of funding:

1. Long-term Agreement Funding  - funded organizations enter into long-term funding agreements, up to five years in length, with consistent annual funding amounts (up to a maximum contribution of $12,000 per year);
2. Seed Funding - funded organizations enter into shorter-term funding agreements, and annual funding is reduced each year to encourage financial sustainability. Preference will be given to seed funding applications (Maximum $15,000 in year 1, funding amount reduced by 1/3 in Year 2 and 3);
3. One-time Funding - funded organizations receive a one-time funding disbursement (up to a maximum contribution of $5,000 per year).
4. Fee waivers - funding provided from the PDIF to an organization/group for support or assistance on a short-term basis to cover fee waivers or reduction in rental fees for the Squamish-Lillooet Regional District Pemberton and District Recreation Facilities and Services as per the Existing Fees and Charges Bylaw (up to a maximum contribution of $1, 500 per organization per year).

Pemberton and District Initiative Fund Policy No. 16-2020 contains guidelines for applicants to help them understand which area and funding stream will be best suited to their application.

Eligibility

All organizations that receive this funding must be not-for-profit organizations, community groups, entities, or societies based within the Pemberton and District regional area (i.e., residents of the Village and SLRD Electoral Area C) that PVUS considers to be contributing to the general interest, benefit, and well-being of its residents. Applications from commercial/for-profit ventures will not be considered.

See Pemberton and District Initiative Fund Policy No. 16-2020 for more information on eligibility requirements.

Key Dates

Please see the table below for 2024 dates. 

Requirements for Applicants - How to Apply

1. Read Pemberton and District Initiative Fund Policy No. 16-2020. The policy contains guidelines for applicants, including information on funding streams and funding types, eligible projects and expenditures, maximum recommended requests, what to include in the application and details of how to apply. Please note there may be additional requirements for successful applicants to complete prior to funds being disbursed, including signing a funding agreement and providing evidence of suitable insurance coverage.  Applicants may contact SLRD staff with questions or request details ahead of applying.
2. Fill out the application form and submit to the SLRD (more information below). 
3. Applicants may be required to attend the PVUS meeting at which the request is being considered to present more information on their request.

How to Apply

Option 1: Applicants can complete and submit the online application form electronically. 

Online PDIF Grant Application Form

Option 2: Applicants can also download a PDF copy of the application form and submit the completed PDF form via your preferred method. Please fill out the form using a computer, if possible:

PDIF Grant Application Form (PDF)  

Return the form in any of the following ways:

1. Email: info@slrd.bc.ca
2. Mail: PO Box 219, Pemberton, BC VON 2LO
3. Fax: 604-894-6526
4. In-person: 1350 Aster Street, Pemberton, BC, V0N2L0

Requirements for Recipients - Reporting

Reporting requirements have been streamlined as of July 2023. Recipients are encouraged to review the policy for current reporting requirements: Pemberton and District Initiative Fund Policy No. 16-2020 

Depending on the type of funding approved, successful applicants may be required to complete reporting: 

• One-time applicants: a final written report within 90 days of completing the activity/ event/ program. 
• Long-term/seed funding applicants: The minimum requirement is a written report due once a year, and written report and presentation required for the final report. Progress reports presentations may be required depending on the annual funding amount approved.  

Reports request information, including an outline of the impact the grant had on the organization and community, including the primary accomplishments of the project/event and a financial summary of the activity/ event/ program.

Option 1: Applicants can complete the online report form and submit it electronically. 

Online PDIF Grant Reporting Form

Option 2: Applicants can also download a PDF copy of the report form and submit the completed PDF form via your preferred method. Please fill out the form using a computer, if possible:

Download PDIF Reporting Form (PDF) 

Current Recipients 

As of September 2024. This list will be updated periodically throughout the year. Application details are published in PVUS Committee meeting agendas.

• View PVUS Committee Agendas 

Economic Development Stream

Arts, Culture & Recreation Stream

SLRD Staff Contact Information

Veronica Reid
Project and Program Coordinator
Email
Telephone: 604-894-6371  Ext. 238